School management software
The most complete school management software
Enrollments, integrated placement tests, online course payments, timetables, student registers, certificates and contracts on your own layouts, invoices and reports: all of this plus much more in one system used by your office, teachers, students and parents. Supported by an assistant that sets things up, imports your data and explains your numbers.
- Recipient of several international awards for best innovation in education
- Used by language schools and adult education institutions since 2015.
Amber in numbers
- Managing real schools since
- 2015
- Countries with specific business logic and behavioural rules
- 16
- Tools, reports and features
- 100+
- Average manual labour hours saved per year, per client
- ≈ 2,000
Already have a system?
Switching is the hard part. We made it the easy part.
Most schools that talk to us already use some sort of admin system. Their no. 1 concern? The switch. Which is why we made it easy, with an AI assistant that knows Amber inside out.
Switching to Amber made easy, in four steps:
Let AI guide your setup and configuration
Talk to our built-in AI assistant and explain the way your school operates. It proposes every setting to match your needs and creates a system environment customised for your school.
Import your teachers and students
Drop in your Excel or CSV. The assistant recognises the columns and maps them to Amber’s structure, then brings everyone over to your new database, skipping duplicates. The entire operation can be undone in one click.
Transfer your document templates, as they look today
Our Form Builder lets you import your document templates as PDF backgrounds and add a wide range of data from Amber onto a printable file. Design your contracts, certificates, application forms: anything you can imagine!
Run your finances from Amber from day one
Import your bank files to record payments, create invoices, generate financial reports and monitor your entire business.
One system
Everything a school does, connected
Amber is the most holistic school management system on the market, with a list of features and functionalities that goes beyond ordinary business practice. In fact, most of our clients have successfully grown and expanded their business thanks to Amber’s reports and analytics.
- Complete academic managementSet up your academic years and semesters, educational programmes, syllabi and other configurable parameters. Monitor your students over the years.
- Enrollments & CRMFollow your clients from an enquiry to enrollment. All parts of the CRM are specially designed for schools.
- Online enrollment & paymentsThe complete enrollment process (placement test, payment, contract and application forms), all integrated to maximise your efficiency.
- Form Builder & documentsDesign certificates, contracts and forms on your own layouts. Amber fills in the data, collects the signatures and files everything.
- Finance & invoicingImport bank statements, create payment plans, generate invoices, monitor outstanding balances and create complex financial reports in minutes.
- TimetablesMonitor teachers’ schedules, venue and classroom occupancy, create timetable templates and manage students through a single interface.
- Teaching & lesson plansAttendance, homework, lesson summaries, grades and lesson plans in a single window, with AI wherever it saves teachers time.
- Assessment & feedbackCustomisable exam templates with a pre-built library, a personalised feedback system for students, an assignment exchange platform and more.
- Reports & AI analysisStudent numbers and movement, student retention, attendance patterns, marketing and conversion, administration and paperwork: all monitored over time, with additional AI-powered analysis.
- Messages & student portalA messaging system designed for communication with students and student groups, guardians or employees. Push notifications for instant visibility on phones.
- Administration & rolesSpecial tools and reports for admins and office staff, configurable permissions for different user account types, task management and change logs.
- AI in AmberIs a particular part of the system difficult to figure out? Let our built-in AI assistant suggest how to use Amber to best suit your business and academic needs.
AI in Amber
AI that does real work, with your input and feedback
Our AI assistant is not just another chatbot bolted on. It prepares a plan, proposes it to you and acts only when you approve, with Undo one click away. It sees only what it needs to complete its tasks and nothing more.
- Sets up your schoolUse it to complete the initial system configuration and adjust Amber to your needs. It makes switching to Amber and onboarding easy!
- Imports your peopleIt helps you import your teachers and students from Excel or CSV, up to 5,000 rows at a time.
- Changes timetables in plain wordsNeed to change a timetable? Simply say "From November, move Monday sessions to the same time on Tuesday" and it will do exactly that. But first it checks for clashes and tells you if there are any.
- Explains your numbers✦ Analyse with AI on retention, attendance, the enrollment funnel and missing paperwork.
- Helps teachersHelps them write lesson plans and lesson summaries without ever seeing any student data, for an extra layer of security.
- Answers how-to questionsAsk Amber replies from our help articles and takes you to the right screen.
Online enrollment
Apply, pay for the course and sign the contract within minutes: next-level comfort for your students!
Publish groups from Amber directly onto your website. Students apply, pay by card according to your payment policies, and sign the contract on their computer or phone. Amber creates the profile and a detailed enrollment log, adds the student to the correct group and files your documentation into the corresponding archive.
- Your website, your design, your texts
- Money goes straight to your account
- Your contract with your stamp, signed online
Form Builder
Any document for the whole group, in one click
Upload your certificate, contract or any form exactly as it looks today and place Amber’s data on it using a user-friendly interface. Amber creates ready-to-use documents that you can send to single students or entire groups, print, or send as PDFs for an e-signature.
- Your own layout, fonts and legal text stay untouched
- Student and course data filled in automatically
- Signature and stamp on digital copies, signed on phones
Finance
Minimise the time spent on payment tracking
Import standardised bank files such as camt.053, HUB3, MT940 or CSV. Amber records the payments it is certain about and suggests matches for the rest. Issue invoices for all received payments in seconds, with a single click.
- Matches by payment reference, contract number or name
- Bulk invoices with a preview first
- Cash register, instalments and company billing
Student & parent portal
Everything students and parents may ask your office, on their phone
Payments and paperwork, information about missed lessons, homework, grades, feedback, correspondence with office staff or teachers, phone notifications and a single guardian login for all their children.
- No app installation needed
- Students receive feedback on their progress
- Exchange homework and assignments
Who it’s for
Made specifically for schools that teach people
Amber is primarily built for private language schools, but can be adapted to other private education institutions as well. It is widely used by training centres, music schools, adult education institutions and more.
Language schools
Integrated placement tests, online enrollment into language courses and customisable preferences for all age groups (young learners, teens, adults…).
Adult education institutions
Manage students in verified programmes, ministry verifications, documentation and other legal requirements. Set up for the Croatian adult education system (obrazovanje odraslih), implementable worldwide.
Training & exam centres
Short courses, company groups, CPD courses, certifications and exam results.
Adapted to country-specific environments
Fiscalization 2.0 and eRačun built in
Amber IT Solutions is a development company based in Split, Croatia, so we are proficient in implementing national legal requirements such as fiscalization and electronic invoices. We can develop similar solutions for other countries, where national law allows us to do so. That is why Amber currently has 16 different country presets, supporting our current clients.
Fiscalization and eRačun in Amber →For Croatian institutions
- Fiscalization for end users (F1), including bank transactions
- Integrated electronic invoices / eRačun (F2)
- HUB3 statements, HUB-3A payment slips, reference numbers for payment matching
- Matična knjiga, ministry verifications for formal education, export to AZUP and more
From our schools
Schools that can’t imagine going back
In 2015 we acquired Amber School Manager and started managing all our business processes through the platform. Within a year, we were able to save approx. 2000 hours on different tasks. … Today we cannot imagine running our school without Amber SM.Diagrams, charts, and tables provide clear and concise data to make instant, informed decisions, reduced student queries, and improved staff time management. … I dread to think what managing our school would be like without it.Amber has quadrupled the work efficiency of our school team by connecting our management, administration, and teaching. … Amber has become a crucial tool for our school - highly recommended for serious business!We have cut staff overtime dramatically since our schools have joined. Everyone finds it easy to use, students and parents included, and it allows our schools to be run efficiently and professionally.Questions schools ask
Questions schools ask us →What is Amber School Manager?
A web-based system that runs a language school or an adult education institution end to end: enquiries and enrollments, online enrollment with card payment, courses and timetables, the teacher’s register, documents with e-signatures, invoicing and reports, with a portal for students and parents.
Do we need to install anything?
No. Amber runs in the browser on any computer, tablet or phone, and can be added to a phone’s home screen without an app store.
What does the AI actually do?
It sets up your school with you, imports people from Excel, changes timetables from a sentence, helps teachers with plans and summaries, and explains your reports. Whenever it creates or changes something, it shows a plan first and acts only when you confirm. More about AI.
We already use another system. Why switch?
Because the move is now the easy part, and what you get is one connected system instead of several. See Switching to Amber.
What does it cost?
From €190 a month for Core and €450 for Complete, paid yearly, without VAT. You pay by the student hours you teach in a year, not per user. See pricing.
See your own school in Amber
Tell us how your school works. In a 30-minute call we show you what your day would look like in Amber, and what moving would take.